Coronavirus (COVID-19) Response

Remote Learning Plans & Schedules

Effective April 6, 2020

Grades 1 - 8 Synchronized Schedule

High School Synchronized Schedule

Communication

March 27, 2020: Remote learning update - Spring Break

Dear Summit Academy Families,

Today brings to a close what was the original phase of remote learning. It is hard to imagine that just three weeks ago we thought we were heading towards an exciting month of March Madness, longer days, warmer weather and Spring Break. Then, within a 48 hour period, our world changed dramatically as we rapidly moved into safe distancing, sheltering in place, a virtual nationwide shutdown and of course, distance learning. The past two weeks have been an unprecedented time for students, parents and educators alike.

I hope you take time to enjoy your Spring Break! Hopefully the weather will be such that we can all get out and do the things we want to do - within the parameters of social distancing of course! Catch your breath, get some exercise, spend quality time together and stay positive as we will get through all of this together. Thank you to all of you who have been so encouraging through emails, texts, social media and phone calls. Spring is a time of hope and renewal and we need to exude positivity now more than ever.

Our gratitude to those families who stopped by to pick up your child’s packets yesterday. It was great to see so many of our students and parents, even if from a distance and only for a few minutes. We sincerely thank you for taking the time to be involved and present in your child's education. This is a team effort, and you are obviously an increasingly important member of the team!
 
As we work our way into the next phase of distance learning, we once again will be involved in advancing and assessing your student's academic growth. Students have been working diligently to obtain knowledge throughout the year and we are dedicated to continuing to move that forward through the use of technology. Those who have already been introduced to such have been so excited to be able to simulate their classroom! There is comfort in seeing their teachers and their classmates, even if done virtually. You can help your student make the distance learning process successful by maintaining normal bedtimes and encouraging plenty of exercise and fresh air when away from the computers and school work. Even as we turn more to technology, it is paramount that children have time to explore and play outside, to exercise their bodies, and to learn to solve real world problems. Limiting video games and TV time is also a great help to a "distance learning frame of mind". We extend our thanks in advance for the help you can provide us.
 
Last, I want to express my deep appreciation to our amazing faculty and staff. Our team is working harder than ever as distance learning is not something which happens easily or naturally. To see their dedication to our students, our school and to one another and their desire to continue to provide a transformative educational experience is inspiring!

Please always feel free to contact me, Mrs. Hoffmann or Mrs. Cain with your questions, concerns and ideas. We look forward to “seeing” you all on April 6!

With Eternal Hope!

Doug Strothman
Head of School

March 23, 2020: Remote learning update

Dear Summit Academy Families,

As directed by Governor Beshear, we will continue remote instruction through Monday, April 20. Our administration and faculty have been working diligently on a plan for sustainable remote instruction for as long as is deemed necessary. Our goal is to provide meaningful and productive educational instruction in order to advance our students towards the completion of the current academic year.

We realize remote instruction is unprecedented for our school as well as for most of our families. Our plan will include a synchronized schedule to create consistency and a degree of normalcy. We will be communicating a detailed plan with included protocol and expectations in the very near future.

Many of our families have done a great job working with teachers thus far in the original two-week remote instruction period. The work which has been sent home will continue to be graded and impact final grades for the year. As we enter the second week, if you have not done so, please be sure to check in with your student's teachers. 

Some of you have inquired about the enrollment process for next year. We will continue with the previously extended deadline of March 31. Please complete the application process by this date. For those applying for financial assistance, we ask that you submit financial documentation as soon as possible. Should you need our assistance, feel free to contact Renee Lindsey at rlindsey@summit-academy.org or (502) 919-8025.

Best wishes,

Doug Strothman
Head of School,

March 20, 2020: Remote learning update

Dear Summit Community,

We hope that your family is staying healthy and safe during this time of uncertainty. This week we embarked upon an uncharted journey when we launched remote learning at Summit Academy. This decision was made to allow students to continue their education while remaining in their home. With the original mandate of no school for two weeks, we decided to focus on remediation and review. Many of our students are routine oriented so we tried to keep the expectations and rigor at a manageable standard in an effort to keep anxieties and frustrations as low as possible for all.

This is very much an unprecedented and fluid situation so we are making contingency plans should we be required to continue remote learning post Spring Break. Thus, we ask for your trust and your patience as we await communications from the authorities related to when and if we return to the classroom this school year.

I have been participating in video conferencing sessions with private schools within our state (Kentucky Association of Independent Schools) as well as nationally (Independent Schools Association of the Central States) to assure we are aligned with our colleagues and implementing best practices. A detailed plan and schedule per grade level will be communicated to all families should we receive notification of the continuance of remote learning beyond April 6.  

I am happy to report that at present and to our knowledge, no member of the Summit community has reported being tested positive for COVID-19, but we must be diligent in our efforts to create a healthy environment on our campus and in the greater community. We ask that you notify us should someone in your family receive a positive diagnosis or is recommended to enact self-quarantine. Privacy will be maintained but we do want to keep our school community informed.

In closing, our faculty and staff remain dedicated to the mission of our school and to the service of your children. I am so proud of the effort being put forth as we strive to provide a positive educational experience for our students. Let’s continue to show our Summit Eagle spirit and soar in the face of uncertainty and adversity.

Sincerely,

Douglas L. Strothman
Head of School


March 18, 2020: Remote learning

Dear Summit Academy Families,

We are now on day three of remote instruction and I want to check in with you all. Most of our administrative staff are in the building throughout the day or working from home if necessary. We too are doing our best to practice social distancing when occupying a shared space and the majority of our faculty are working from home just as our students are. We truly appreciate everyone being flexible thinkers during this time of uncertainty.

I have asked our faculty to provide some normalcy in the midst of this unpredictable climate. Your student should have access to their teachers throughout the day via a variety of platforms as communicated by the teacher. Most of the feedback we have received has been very positive and we appreciate you sharing. With that said, if for some reason you do not feel that you are getting the support your student needs, please communicate those concerns to your student's teacher, Rebecca Hoffmann or myself.

I do want to remind everyone that assignments will be graded and utilized in order to determine a students overall grade for the year. Thus, as difficult as it may be for some, be sure to have your student complete their work in the timeline that is communicated by their teachers.

Mrs. Hoffmann and others are posting a variety of resources on the PTO Facebook page should your children need fun, yet constructive ways to occupy their free time. It is also important to encourage your student to go outside and get some fresh air and exercise. Recess plays an important role in our daily school routine and helps relieve anxiety.

As long as we are permitted, staff members will be on site from 9:00 a.m. - 2:00 p.m., Monday through Friday, during the remote learning days. Please communicate any needs and we will do our best to address them. Further updates will be sent when appropriate.

Douglas L. Strothman
Head of School


March 13, 2020: COVID-19 Announcement

Summit Academy Families and Staff,

As recommended by Governor Andy Beshear and the Kentucky Department of Education, Summit Academy will be CLOSING BEGINNING MONDAY, MARCH 16 through FRIDAY, APRIL 3. SCHOOL IS SCHEDULED TO RESUME ON MONDAY, APRIL 6.

Given we are experiencing a worldwide pandemic, we believe joining the majority of schools in our area and state in closing for the next three weeks is the correct course of action. Our students and our staff are our most precious resources and everyone’s health and safety is at the center of our decision.

As stated in our previous communication, Summit Academy will be continuing instruction remotely for all grade levels. Your student’s teachers will communicate directly with you regarding what that will look like and what the expectations are. Please note that this will vary per grade level.

If your student is not at school today, Friday, March 13, you will need to communicate with their teachers as to whether or not you need to come to school to obtain necessary educational materials. Should you need to make an arrangement to obtain something, Summit staff will be on site from 9:00 a.m. - 2:00 p.m. during the remote learning days. Please communicate your need and anticipated time of arrival in advance.

Visit KYCOVID19.ky.gov for current information regarding COVID-19 in the state of Kentucky.

Please know that our staff will be doing additional cleaning and sanitizing of all of our buildings during this time. We appreciate you understanding this difficult decision and look forward to getting everyone back as soon as possible. Further communication will be sent when appropriate.

Douglas L. Strothman
Head of School



March 12, 2020: Coronavirus status update

Summit Academy Families and Staff,

As information related to the Coronavirus (COVID-19) continues to be shared, we will further our effort to keep you informed of the latest developments. We have been monitoring information passed down by the office of Governor Beshear and the Louisville Metro Department of Public Health & Wellness (LMDPHW). In addition, we have been in ongoing collaboration and communication with several other private and non-public schools within our city and region and we want to share our latest plan of action.

Following the recommendation of the Governor and local authorities, Summit Academy will remain OPEN at this time. Should there be a recommendation for the closing of local schools, we will follow such.
Should there be a decision to close, we will be continuing instruction remotely for all grade levels. Your child’s teacher will communicate directly with you regarding what that will look like and what the expectations are. Please note that this will vary per grade level.
Our school administrators and custodial staff are working diligently to assure all of our buildings and classrooms are clean and disinfected. Students and staff are being reminded of proper hand hygiene along with proper cough etiquette. 
We are still seeing cases of flu among students. Please continue to follow the Centers for Disease Control and Prevention (CDC) guidelines on the best ways to combat the spread of Influenza A & B as well as the Coronavirus and tell your students to do the same:
Wash your hands frequently.
Help young students wash their hands well.
Stay home when you are feeling ill, and consult with a medical professional.
Cover your nose and mouth when coughing and sneezing.
Avoid close contact with anyone with cold- or flu-like symptoms.

We will continue to follow directives from the Governor’s office, LMDPHW and the CDC. Visit KYCOVID19.ky.gov for current information regarding COVID-19 in the state of Kentucky. Additionally, the state has a hotline for COVID-19 questions: 1-800-722-5725.

We greatly appreciate your cooperation during this time. We also want to thank the Summit Academy staff for their dedication to providing a safe and healthy educational environment.

Douglas L. Strothman
Head of School


March 9, 2020: Coronavirus awareness

Summit Academy Families and Staff,

We want to provide you an update regarding our efforts to ensure the health and safety of our students, staff, and visitors. As you are likely aware, one person is confirmed to have Coronavirus in Jefferson County and we are awaiting additional information from Louisville Metro Department of Public Health and Wellness (LMDPHW).

Summit Academy will remain open and on regular schedule until we receive new information and guidance from the LMDPHW recommending we do otherwise.

As is standard procedure, particularly during typical flu season, we will work with our custodial staff and teachers to make sure all of our buildings and furniture are clean and disinfected and students and staff are being reminded of hand hygiene along with proper cough etiquette. Our team will be reviewing health and cleanliness protocols including frequent handwashing for all staff and students, cleaning and disinfecting objects and surfaces, separating any individuals with signs of illness, as well as guidelines related to personal health such as staying home when sick and practicing healthy habits.

In accordance with recommendations by the Centers for Disease Control guidelines on the best ways to combat the spread of Coronavirus, all families are urged to continue the practice of healthy behaviors, which include, but are not limited to:

Washing hands frequently and for an extended period of time.
Assisting younger students with hand washing.
Staying home and keeping your student home if you or they are feeling ill, and consulting a medical professional.
Covering your nose and mouth when coughing and sneezing.
Avoiding close contact with anyone with cold or flu-like symptoms.

We appreciate your continued trust and cooperation and we pledge to do our very best to provide a healthy environment. In preparation for the possibility of temporary school closures, we are forming a plan to allow for remote learning during such time. Our faculty and staff will be diligent in their practices and observations and we will continue to communicate new information when appropriate.

Doug Strothman
Head of School


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